Article 16 Record Keeping and Reporting Obligations

(1) All Cooperation Programme authorities, management bodies and beneficiaries shall keep all documents related to the Cooperation Programme or a project for three years after closure of the Cooperation Programme. In particular they shall keep reports, supporting documents, as well as accounts, accounting documents and any other document relating to the financing of the Cooperation Programme (including all documents relating to the procurement contract award) and projects.

(2) Notwithstanding paragraph 1 of this Article, records pertaining to audits, appeals, litigation or pursuit of claims arising from the Cooperation Programme or project performance shall be retained until such audits, appeals, litigation or claims have been completed.

(3) The reporting procedures of the Cooperation Programme authorities and management bodies to the Parties are described in the Cooperation Programme document and the other documents in the meaning of point (a) of Article 2 of this Agreement.